Know Before You Go

Prepare for your tournament! Here are some important details for teams, families, and visitors.

Before You Arrive Checklist

*Information on page currently for 2023 season.  Subject to change for 2024*

The following sections contain important information to help you prepare for your upcoming tournament.

Contact Our Guest Services Team

We've Got You Covered!

Ballparks of America provides your team with a complimentary guest services team to make your tournament and your vacation a world-class experience to create lifelong memories for the whole family.

Guest Services Manager Garrett Woods and his team will be happy to assist with your hospitality needs during your Ballparks visit.

Email his at
or call (417) 464-6333 ext. 3.

Exclusive Ballparks Offers

  • Ballparks Linen Services for the Team Suites
  • Family Feast meals during Opening Ceremonies and Home Run Derby
  • Commemorative Photography Packages
  • Puzzle Parlour Escape Room and Operation Laser Tag
    ( for purchasing information)

Visit your EventConnect team portal for more information on all of these offerings!

Our concierge service can also provide special offers to:

  • Silver Dollar City and WhiteWater
  • The Track Family Fun Parks
  • State Park Marina: Spirit of America – 48 ft. Catamaran Adventure
  • Titanic Museum
  • Fritz’s Adventure

Sign in to Your EventConnect Team Portal

Book Family Lodging

While players and coaches stay in our team suites, all families and friends of the teams agree to book their lodging through the designated housing provider EventConnect. EventConnect has negotiated and guaranteed the lowest available rates with a variety of lodging properties. Through their online booking platform, they allow teams to hold room blocks and families can make individual reservations.

Booking through EventConnect is required for teams and groups traveling from more than 75 miles from Ballparks of America. The traveling distance is determined from the submitted address at the time of registration. Each team is responsible to book a minimum of 8 hotel room nights by families and friends for each night of the tournament. Any teams that do not meet the minimum booked hotel rooms are subject to an additional fee due prior to team check-in:

4-Day Tournaments: $1000 per Team
Weeklong Tournaments: $1200 per Team

Once your team registers for an event at Ballparks of America, you will automatically receive lodging information from EventConnect.


Any team with questions regarding the Housing Policy should contact:

Brad Margolin
Assistant General Manager, Sales & Marketing Manager
Ballparks of America
(417) 464-6333

About EventConnect

EventConnect is an easy to use online platform that helps sports organizations reduce time spent on administrative tasks like tournament registration, booking hotels, and sending team alerts.

For a team member looking for assistance with booking accommodations, please contact the EventConnect Customer Success Team at (888) 723-2064 or by email at

Tournament Schedules

Tournament schedules and scores will be posted and updated through EventConnect. Schedules will be posted approximately one week before the tournament. You can search for the tournament on the EventConnect website (by location or tournament name), or download the Ballparks of America EventConnect mobile app for real-time notification of schedule changes and tournament announcements. In your App Store, search for “ballparksofamerica – ec” to find the app.  Schedules are subject to change due to weather, so please check the app or website daily during the tournament.

Download Your Tournament Preparation Kit

Our Prep Kit includes important resources for coaches and parents, including tournament rules, packing lists and more.

Everything you need to get your players and families ready for their stay at Ballparks of America. The Tournament Prep Kit includes:

  • Tournament Itinerary
  • Packing Checklist
  • Coach’s Checklist (Forms, Team Insurance, Supplies, etc.)
  • Team Check-in Times & Procedures
  • Meal Menu & Schedule
  • Facility Rules
  • Tournament Services
  • Tournament Rules
  • Skills Competition Rules
  • Emergency Information

IMPORTANT: A Tournament Prep Kit is available to all registered coaches. Registered teams will also receive an email link, and it is accessible on your EventConnect Team Portal. Please contact our Guest Services team with any questions regarding tournament documentation.

Sign Up for Video Streaming

HiCast Offers Live and On-Demand Game Video!

  • Monthly, annual & 7-day subscription options available
  • Watch anytime on-demand for up to 3 months from Game Day
  • Livestream & DVR feature available to rewind and watch great plays
  • LiveTag your favorite Game Moments as they happen live
  • Save and share highlights with friends, family and fans
  • Zoom and slow motion features available for a closer look 

Submit Forms and Agreements

Upon registration, coaches will receive access to your personalized Team Dashboard.  Coaches and Team Managers will need to add their roster and parents in order for them to submit the forms listed below.  All forms are required to be submitted prior to your tournament.

Coach Code of Conduct Agreement

As a coach of a youth sport, you have tremendous influence to shape the overall experience for your athletes. It is our expectation that you do so in a positive manner. All coaches and scorekeepers must fill out this online form before they will be allowed on the field during games. Please fill out this online form BEFORE your tournament begins.

Tournament Waiver Release Agreement

The online Tournament Waiver Release form must be completed by all parents/guardians of players before teams are allowed to check-in. Please make sure a parent or guardian for each player fills out this online form BEFORE your tournament begins.

Age Verification Form

Parent or guardian must provide acceptable proof of age for each player that participates in a tournament. Acceptable forms of verification include an official certified copy of the players birth certificate, a valid passport, or state ID card. Players who do not complete age verification process will not be allowed to participate in any tournaments.

Team Insurance Verification Form

Each team is required to carry its own general liability insurance with minimum coverage of $2,000,000. If the general liability policy does not cover participant injury, minimum accident medical insurance of $50,000 must also be provided. It’s likely your team already has this coverage in place.

The certificate of insurance (COi) must list Ballparks of America, LLC and Sports Facilities Management, LLC as additionally insured at our legal business addresses:

Ballparks of America, LLC
1000 Pat Nash Dr
Branson, MO 65616

Sports Facilities Management LLC
600 Cleveland Street, Ste 910
Clearwater, FL 33767

Team Roster

We want to make sure you and your players team have a once-in-a-lifetime experience, so we use the roster to make sure we have enough Swag Bags, accurate spelling on Locker Tags and so much more!

***All forms are required to be submitted before a team is allowed to play in our tournaments. Schedules WILL NOT be released until teams have submitted all of these forms.***

Download our Branson Visitor's Guide!

Explore everything Branson & Ballparks of America has to offer!

Enter your info below and download our guide to learn more about what to do, where to go, and who to stay with.

You’re Ready to Go!

We are very excited to host your team this summer at Ballparks of America for a great week of baseball and memorable family experiences.

Our team is available to assist you with any additional questions or issues that you might have.
They can be reached at 417-464-6333 or

We look forward to having you on our campus for an unforgettable week of baseball, friends and family!


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