Before You Arrive Checklist
The following sections contain important information to help you prepare for your upcoming tournament.
Contact Our Guest Services Team
We've Got You Covered!
Ballparks of America provides your team with a complimentary guest services team to make your tournament and your vacation a world-class experience to create lifelong memories for the whole family.
Guest Services Manager Candace Fox and her team will be happy to assist with your hospitality needs during your Ballparks visit.
Exclusive Ballparks Offers
- Ballparks Linen Services for the Team Suites
- Family Feast meals during Opening Ceremonies and Home Run Derby
- Commemorative Photography Packages
- Puzzle Parlour Escape Room and Operation Laser Tag
(firstname.lastname@example.org for purchasing information
Visit your EventConnect team portal for more information on all of these offerings!
Our concierge service can also provide special offers to:
- Silver Dollar City and WhiteWater
- The Track Family Fun Parks
- State Park Marina: Spirit of America – 48 ft. Catamaran Adventure
- Titanic Museum
- Fritz’s Adventure
Sign in to Your EventConnect Team Portal
Book Family Lodging
While players and coaches stay in our team suites, all families and friends of the teams agree to book their lodging through the designated housing provider EventConnect. EventConnect has negotiated and guaranteed the lowest available rates with a variety of lodging properties. Through their online booking platform, they allow teams to hold room blocks and families can make individual reservations.
Booking through EventConnect is required for teams and groups traveling from more than 75 miles from Ballparks of America. The traveling distance is determined from the submitted address at the time of registration. Each team is responsible to book a minimum of 8 hotel room nights by families and friends for each night of the tournament. Any teams that do not meet the minimum booked hotel rooms are subject to an additional fee due prior to team check-in:
4-Day Tournaments: $750 per Team
Weeklong Tournaments: $1,000 per Team
Once your team registers for an event at Ballparks of America, you will automatically receive lodging information from EventConnect.
Any team with questions regarding the Housing Policy should contact:
Assistant General Manager, Sales & Marketing Manager
Ballparks of America
Tournament schedules and scores will be posted and updated through EventConnect. Schedules will be posted approximately one week before the tournament. You can search for the tournament on the EventConnect website (by location or tournament name), or download the EventConnect mobile app for real-time notification of schedule changes and tournament announcements. Schedules are subject to change due to weather, so please check the app or website daily during the tournament.
Download Your Tournament Preparation Kit
Our Prep Kit includes important resources for coaches and parents, including tournament rules, packing lists and more.
Everything you need to get your players and families ready for their stay at Ballparks of America. The Tournament Prep Kit includes:
- Tournament Itinerary
- Packing Checklist
- Coach’s Checklist (Forms, Team Insurance, Supplies, etc.)
- Team Check-in Times & Procedures
- Meal Menu & Schedule
- Facility Rules
- Tournament Services
- Tournament Rules
- Skills Competition Rules
- Emergency Information
IMPORTANT: A Tournament Prep Kit is available to all registered coaches. Registered teams will also receive an email link, and it is accessible on your EventConnect Team Portal. Please contact our Guest Services team with any questions regarding tournament documentation.
2023 Prep Kits Coming Soon!
Sign Up for Video Streaming
HiCast Offers Live and On-Demand Game Video!
- Monthly, annual & 7-day subscription options available
- Watch anytime on-demand for up to 3 months from Game Day
- Livestream & DVR feature available to rewind and watch great plays
- LiveTag your favorite Game Moments as they happen live
- Save and share highlights with friends, family and fans
- Zoom and slow motion features available for a closer look
Submit Forms and Agreements
Upon registration, coaches will receive access to your personalized Team Dashboard. Coaches and Team Managers will need to add their roster and parents in order for them to submit the forms listed below. All forms are required to be submitted prior to your tournament.
Coach Code of Conduct Agreement
As a coach of a youth sport, you have tremendous influence to shape the overall experience for your athletes. It is our expectation that you do so in a positive manner. All coaches and scorekeepers must fill out this online form before they will be allowed on the field during games. Please fill out this online form BEFORE your tournament begins.
Tournament Waiver Release Agreement
The online Tournament Waiver Release form must be completed by all parents/guardians of players before teams are allowed to check-in. Please make sure a parent or guardian for each player fills out this online form BEFORE your tournament begins.
Age Verification Form
Parent or guardian must provide acceptable proof of age for each player that participates in a tournament. Acceptable forms of verification include an official certified copy of the players birth certificate, a valid passport, or state ID card. Players who do not complete age verification process will not be allowed to participate in any tournaments.
Team Insurance Verification Form
Each team is required to carry its own general liability insurance with minimum coverage of $2,000,000. If the general liability policy does not cover participant injury, minimum accident medical insurance of $50,000 must also be provided. It’s likely your team already has this coverage in place.
The certificate of insurance (COi) must list Ballparks of America, LLC and Sports Facilities Management, LLC as additionally insured at our legal business addresses:
Ballparks of America, LLC
1000 Pat Nash Dr
Branson, MO 65616
Sports Facilities Management LLC
600 Cleveland Street, Ste 910
Clearwater, FL 33767
Team Logo Submission
Ballparks of America wants to showcase your team on our website. Coaches are invited to submit their team logo, name, and other details using this form. We will display this information on our website and social media channels.
***All forms are required to be submitted before a team is allowed to play in our tournaments. Schedules WILL NOT be released until teams have submitted all of these forms.***
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You’re Ready to Go!
We are very excited to host your team this summer at Ballparks of America for a great week of baseball and memorable family experiences.
We look forward to having you on our campus for an unforgettable week of baseball, friends and family!